UCI International Center

Inviting a J-1 Scholar

Section 1

Inviting a J-1 Scholar

The information is for an academic department that wishes to invite an international scholar to conduct research or teach at UCI. Below are the steps for inviting a new scholar to UCI. All J-1 initial requests must be submitted to the International Center through inter-campus mail or hand delivery. The processing time for a new DS-2019 visa document is 15 business days from the time a complete request is submitted to the International Center.

Documents to Prepare for the International Center

FormRequired Supporting Information/Documents:Completed By:

Copy of Invitation/Offer Letter
  • Academic Appointment Title
  • Dates of Appointment
  • Department Contact Person and Information
  • Job Responsibilities
  • Number of Working Hours
  • Wages and Compensation (if none, list that no compensation will be offered)
  • Health Insurance Coverage (if none, list that health insurance is not provided)
  • Department Fees (if none, list that no additional fees will be charged to scholar)
 Department
J-1 Scholar DS-2019 Document Request
(Previously Form A)		 Scholar

Initial DS-2019 Document Request
(Previously Form B)
  • AP-21: Non-Senate Academic Term Appointee Employment Form, or;
  • UC-AP-PX1: Postdoctoral Scholar Employment Form, or;
  • UC-AP-VS1: Visitor Appointment Form
 Department
J-1 Physician’s Form Required only if scholar is an Medical Doctor (M.D.) Department and Scholar
English Proficiency Certification Department will attest that the J-1 scholar is proficient in the English language. Department
International Center Recharge Form Department
Mailing Information
  • Department will pick up new DS-2019 at the IC. Department will receive confirmation e-mail when the new DS-2019 is available or
  • Provide FedEx mailing labels (3 copies of FedEx label) and IC will prepare new DS-2019 for express mailing
 Department